Mobile menu icon Close mobile navigation icon

Non Profit Records Management and Processing Archivist

To Apply

Please send resumes to:


The HistoryMakers
1900 S. Michigan Ave. | Chicago, IL 60616


[email protected]

The HistoryMakers, a 501 ( c) (3) and the nation’s largest African American video oral history archive(, seeks to hire a Non Profit Records Management and Processing Archivist who will be responsible for the planning and implementation of preservation, cataloguing and records management systems for The HistoryMakers videotaped oral history collection.


The candidate will have:

  • Significant experience with records management systems for organizational records.
  • Knowledge of standards in moving-image cataloging and the creation of finding aids including knowledge of EAD and EAC-CFP.
  • Prior successful grant writing experience and obtaining funding from NEH, IMLS and IMLS and NHPRC.
  • Strong project planning and time management skills.
  • Familiarity with computer databases (i.e. Microsoft Excel, FileMaker, Oxygen, Photoshop) and Microsoft Office Suite.
  • Ability to work in close cooperation with The HistoryMakers Founder & President and our Consulting Archivist.

Job Responsibilities

The Non Profit Records Management and Processing Archivist will:

  • Design and manage digital collections by establishing the metadata schema, controlled vocabularies, and exercising quality control of the software, equipment and metadata records.
  • Preserve the intellectual and artifactual value of physical archival material by determining the need for performing conservation procedures such as, document cleaning, repair, deacidification, and humidification.
  • Provide access to archival collections by compiling finding aids, creating collection-level records or metadata descriptions, creating finding aids or controlled vocabularies to assist online researchers, and maintaining a database on collections and storage space allocation.
  • Provide reference services for The HistoryMakers archival collections.
  • Assist in fundraising activities for by researching, writing and seeking external grant funding for processing projects, records surveys, interpretive online exhibits, and publications.
  • Promote knowledge and use of The HistoryMakers Digital Archive ( by making presentations, talks, and/or interviews to the media, library groups, historical societies, and elementary through college classes.
  • Performing all other duties as assigned.


The ideal candidate will have a graduate degree in African American or American history, library science with a concentration in archival management, or other related field. The candidate must have 2-4 years prior experience working in an archive or library with video/AV material resources.

Salary & Benefits

Salary is commensurate with experience and qualifications. The HistoryMakers also offers a competitive benefits package that includes 403(b), PTO, health, vision and dental insurance, tuition reimbursement and school loan repayment assistance.